Best Practices When You’re Using Cloud Storage

Using Cloud Storage

Storing data is one of the main reasons that many companies rely on cloud services. Recent estimates predict that enterprises will store over 200 zettabytes of data worldwide by 2025, according to Cyber Crime Magazine. For perspective, a single zettabyte is over one trillion gigabytes — and most of that data will be in the cloud.

So what is cloud storage? Are there best practices you should implement if you’re using or planning to use cloud storage for your business? To learn more, read on.

What Is Cloud Storage?

Cloud storage is a technology that uses cloud computing to take and store files, information, and other types of data on a server that is housed in an off-site location. There are many providers for cloud storage, including a few well-known names such as Microsoft Azure, Google Drive, and Amazon’s AWS.

Cloud storage comes with many benefits, including:

  • Ease of setup and use
  • No need for on-site equipment for data storage
  • Security and maintenance that can be handled by the service provider
  • Cost-effective
  • Access to the data from anywhere at any time

However, to get the most out of cloud storage, it has to be used correctly.

Best Practices for Using Cloud Storage

Your service provider will take care of many of the tasks relating to the management of your cloud storage. However, there are some best practices users should take into consideration when using cloud storage.

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1. Use Intelligent Cloud Migration Methods

Don’t move too fast when you’re first implementing your cloud storage system or migrating your data to the cloud. You and your team will need to become accustomed to how everything works first.

If you are moving sensitive or mission-critical data and it gets lost or destroyed before it’s fully uploaded to the cloud, it could have a profound impact on your organization. When in doubt, seek professional help for data migration.

2. Understand the Importance of Security and Privacy

Between 2019 and 2020, cybercrime saw a 400% increase worldwide, reports the Washington Post. As such, security and privacy should be at the top of your priorities, especially if you handle any kind of sensitive and personal data.

Make sure your cloud storage providers have security measures such as data encryption (for data at rest and in transit) and two-factor authentication in place.

3. Implement Data Backup and Recovery Plans

Using cloud storage takes some faith. After all, you are relying on a third-party provider to secure, store, back up, and recover the files and data that you need. Should something happen to them, it will likely be out of your control.

With this in mind, most providers offer redundancy and backup options to help protect against disastrous events. If they have these features, take advantage of them.

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4. Keep Your Cloud Environment Organized

Cloud storage can give you and your team access to all of the information you need from anywhere and at any time. However, if you can’t find what you need when you need it, it might defeat the purpose of using (and paying for) cloud storage.

Organize your folders and files in a way that makes sense for your business. Make sure that your team members follow best practices when saving new files and folders to the cloud, as well.

Implementing Best Practices

Cloud storage comes with a host of benefits. Whether you are a freelancer working from home or running a business with a few hundred employees, these tactics will help ensure you are getting the most out of your cloud storage solutions.

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